Event Operations

Operational Flow

how each service is booked, scheduled, and executed.

Operational Flow

1. Initial Inquiry

Contact via website, phone, or golf-course referral.

Operational Flow

2. Proposal & Materials

Send promotional packet, pricing menu, sponsorship kit, and info sheets.

Operational Flow

3. Commitment & Planning

Gather event schedule; if needed, secure FAA airspace authorization.

Operational Flow

4. Pre-Event Call

Confirm logistics, timeline, prizes, and golf-course coordination.

Operational Flow

5. Setup

Arrive early; deploy tent, signage, cones, and landing pads.

Operational Flow

6. Execution

Follow event scripts for The Big Drop or The Drone Shot.

Operational Flow

7. Teardown & Follow-Up

Safely pack equipment, collect media, and request reviews/testimonials.

Personnel & Roles

who’s involved, what roles are required, and how they interact.

Personnel & Roles

Event Host

Primary Duties Requirements
Main contact for organizers; manages schedule, sponsors, and crowd engagement. Outgoing personality, basic golf knowledge, strong communication skills.
Personnel & Roles

Pilot-in-Command

Primary Duties Requirements
Operates drone; responsible for compliance and safe flight. FAA Part 107 certified, 10 practice drops minimum.
Personnel & Roles

Visual Observer / Crew

Primary Duties Requirements
Maintains crowd safety, assists with setup, batteries, and logistics. FAA 107 encouraged; confident, attentive demeanor.
Personnel & Roles

Crew Appearance

Coordinated branded shirts and hats; no personal logos larger than the Drop Your Shot™ mark.