Event Operations

Operational Flow
how each service is booked, scheduled, and executed.

1. Initial Inquiry
Contact via website, phone, or golf-course referral.

2. Proposal & Materials
Send promotional packet, pricing menu, sponsorship kit, and info sheets.

3. Commitment & Planning
Gather event schedule; if needed, secure FAA airspace authorization.

4. Pre-Event Call
Confirm logistics, timeline, prizes, and golf-course coordination.

5. Setup
Arrive early; deploy tent, signage, cones, and landing pads.

6. Execution
Follow event scripts for The Big Drop or The Drone Shot.

7. Teardown & Follow-Up
Safely pack equipment, collect media, and request reviews/testimonials.

Personnel & Roles
who’s involved, what roles are required, and how they interact.

Event Host
Primary Duties
Requirements
Main contact for organizers; manages schedule, sponsors, and crowd engagement.
Outgoing personality, basic golf knowledge, strong communication skills.

Pilot-in-Command
Primary Duties
Requirements
Operates drone; responsible for compliance and safe flight.
FAA Part 107 certified, 10 practice drops minimum.

Visual Observer / Crew
Primary Duties
Requirements
Maintains crowd safety, assists with setup, batteries, and logistics.
FAA 107 encouraged; confident, attentive demeanor.

Crew Appearance
Coordinated branded shirts and hats; no personal logos larger than the Drop Your Shot™ mark.